REGULAR HARVEY CITY COUNCIL MEETING

Wednesday, September 13th, 2017 5:30pm

Harvey City Hall

Note:  All motions unanimously passed unless otherwise stated.

Key:  M-Motion, MS-Motion Second, VV-Voice Vote, RCV- Roll Call Vote, MC-Motion Carried

The Harvey City Council met in Council Chambers on Wednesday, September 13th, 2017 at 5:30pm.  Present were Mayor Ann Adams, Milo Baltrusch, Rick Eckart, Bob Weninger, Linda Knudtson, Donnie Hoepfer and Ronald Volk.

Also present were Auditor Karen Nordby, Public Works Director Kenny Erickson, Karissa Dockter, and Chief Shaine Towe. 

VISITORS: Josh Feil, Jim Weinmann, Peter Varelas, Robert Prouty, and Brice Wakefield.

Mayor Adams called the Public Hearing to order.

Mayor Adams led the Pledge of Allegiance.

PUBLIC HEARING – PROUTY ABATEMENT 81157000:  Robert Prouty addressed his concerns to the council regarding his most recent tax increase for Parcel #81157000.  The council reviewed similar homes in the area and in their opinion his increase is not out of line.  M by Volk, MS by Weninger to deny the application for the abatement/refund of taxes for parcel #81157000.  Upon VV, MC.

M by Volk, MS by Eckart to adjourn the public hearing.  Upon VV, MC.

PUBLIC HEARING FOR NOTICE OF DANGEROUS BUILDINGS:

Helland has not appealed to the District Court within the 30 days.   M by Volk, MS by Eckart to proceed with demolition of 517 5th Street E. per ordinance.  Upon VV, MC.

Hanson has not appealed to the District Court within the 30 days.   M by Volk, MS by Eckart to proceed with demolition of 508 Burke Avenue per ordinance.  Upon VV, MC.  The consensus of the council was to allow extra time to get the belongings out of the property.

 

M by Eckart, MS by Volk to adjourn the public hearing.  Upon VV, MC.

Mayor Adams closed the public hearing and opened the Regular City Council Meeting.

JIM WEINMANN:  Jim explained to the council that he will be moving a house in on North Street and was inquiring about the sewer in that area. They visited about the sewer locations and informed Weinmann that it would be his responsibility to have his own sewer installed and hooked to the city’s sewer mains.

MOORE ENGINEERING:  Josh with Moore Engineering updated the council on the status of the current projects.  The breaker at the ground storage tank has been tripping so this has been replaced.  M by Volk, MS by Eckart to approve Invoice #13427 for $143.75 and # 13411 for $29,500.00 to Sweeney Controls.  Upon RCV, MC.  M by Baltrusch, MS by Knudtson to approve payment to ModTech in the amount of $390.00 for the water plant printer.  Upon VV, MC.  M by Eckart, MS by Volk to approve payment to Ted Seibel PC in the amount of $125.00 for the title opinion.  Upon VV, MC.   Josh updated the council on the meter replacement project.  He said there are less than 100 meters still needing replacement but they were unable to get in touch with the residents.  Total Backflow will be coming back the third week of October to finish those installs.  M by Volk, MS by Hoepfer to approve the contractor’s application for payment in the amount of $213,570.94 to DSG.  Upon RCV, MC.  Moore Engineering is checking if project funds can cover the plumbing costs associated with the project.  Feil informed the council of the Street Improvement District No. 2016-1 project.  They have started putting in a box culvert and storm sewer on Advent Street.  They are also working on mud jacking curbs.  The concrete crew will be on site September 18th to work on curb, gutter, and ramps.  Moore Engineering submitted invoice #16501 in the amount of $34,744.60.  M by Hoepfer, MS by Knudtson to approve the payment.  Upon RCV, MC.  M by Baltrusch, MS by Hoepfer to accept change order 1, which refers to the contract language regarding milestones.  Upon VV, MC.  The sanitary sewer extension on Birch Ave. between North St. and 3rd St was discussed.  M by Baltrusch, MS by Volk to approve the top two portions of the design.  Upon RCV, MC.  The steep corner by Elm Ave and 11th St was reviewed.  M by Hoepfer, MS by Eckart to proceed with the plans for a storm sewer on the north side of 11th, and running a pipe to the south, across Elm into the ditch.  Upon VV, MC.  Nordby presented invoices for Ted Seibel PC, Herald Press, and Braun InterTech regarding project fees.  M by Volk, MS by Hoepfer to pay $18,198.25 for these fees.  Upon RCV, MC.   Invoice B098101 was submitted for Braun InterTech for soil observation, and the engineer report in the amount of $1345.40.  M by Knudtson, MS by Volk to approve this pay request.  Upon RCV, MC. M by Weninger, MS by Knudtson to approve the pay request to Arntson, Stewart, Wegner PC for professional services in the amount of $5600.25.  Upon VV, MC.   

POLICE REPORT: Chief Towe’s police report was in the packet for the council to review.  Shaine has been reviewing the police applications for the open position and has one certified applicant that has matched all requirements and is currently in the background check process.  Towe said he has been receiving positive feedback from the businesses regarding the officers doing security checks on businesses after hours.  Chief Towe expressed an area of concern on Brewster Street by the Elementary School and Hospital especially after school.  People are driving too fast and not paying attention to the crosswalks.  Officer Head has asked to purchase an older Nokia Smartphone that the department has had in storage as they no longer use.  M by Baltrusch, MS by Volk to approve the purchase in the amount of $20.00.  Upon VV, MC.

PUBLIC WORKS REPORT: Public Works Director Erickson’s report was in the packet for the council to review.  Erickson updated the council on the water tower paint peeling. The company is reviewing what the next step will be.  The golf course road will not be chip sealed this year due to the computer on the county’s chipping machine going out.  The county has billed the city $13,500.00 for the project. M by Hoepfer, MS by Baltrusch to approve this pay request.  Upon RCV, MC. The timer equipment to synchronize the emergency sirens has arrived and Kenny has been in contact with the siren rep to get them hooked up.  The International 460 tractor’s clutch is going out.  There was a discussion if we should keep putting money to repair this tractor or look into a new tractor.  M by Volk, MS Baltrusch to fix the tractor.  Upon VV, MC.   The council feels a skid steer would be more beneficial to the city.  M by Volk, MS by Hoepfer to have Kenny look into pricing and options of a skid steer.  Upon VV, MC. The old garbage truck has been placed up for sale.  The commercial garbage rates have not been raised for quite some time, but we may need to look at increasing rates of the larger users.  We now have the onboard scale and can charge accordingly.  Ron Volk, Kenny and Karen have been working on a new rate.  M by Volk, MS by Weninger to accept this new rate starting November 1st.  Upon VV, MC. The council discussed the intersection of Brewster St. and 10th St.  They would like to see signage warning the oncoming traffic.  Kenny will look into this matter.

AUDITOR REPORT: Nordby’s report and the financials were in the packet for the council to review. Nordby asked the council if she could attend the NDPERS Benefits Education along with Cherie, Karissa and Kenny on November 1st.  Karen, Karissa, and Cherie would also like to attend the Woman’s Professional Conference that will be held the day before on October 31st and is $140.00 per person.  M by Volk, MS by Eckart to allow this request and to ask Rita Weninger to watch over the office during those days.  Upon VV, MC.

MINUTES: M by Baltrusch, MS by Volk to approve the minutes of the Regular Meeting on August 9th.  Upon VV, MC.

CASH REPORT: M by Baltrusch, MS by Volk to approve the Auditor’s Cash Report as submitted with August Revenue of $98,981.28.  Upon RCV, MC.

VOUCHERS:  M by Weninger, MS by Volk to approve the vouchers with expenses of:  Ameripride 111.84, Black Mountain Software 1000.00, Cengage Learning 66.00, Cherie Heisler 245.00, City of Harvey 10,721.86, Computer Projects of IL 1,005.60, Deb Kourajian 124.93, Double E Designs 2,500.00, Elite Spraying 3,421.14, Emery-Pratt Co. 187.73, Friedt’s Yard Service 500.00, Harvey Ben Franklin 182.55, Harvey Motor Service 192.42, Harvey Park District 15,707.59, Hav It Recycling 1,000.00, Hav-It Services 267.00, Hawkins Inc. 1,329.75, Herald Press 680.28, High Plains Equipment 202.26, Hornbacher’s Café 54.04, Information Technology 77.80, Kotaco 2,993.48, Law Enforcement Systems 304.00, Lautt’s Feed & Supply 84.75, Lemer’s True Value 154.53, Little Mart 91.72, Mid Dakota Lumber 4,129.91, Miller Clothing 307.00, Municipal Government Academy 25.00, Napa Auto 14.29, NDPERS 40.00, NDTC 1,701.66, Jamey Weinmann 118.80, ND Dept. of Health 718.17, ND Dept of Health/Microbiology 32.00, NDWPCC 200.00, One Call Concepts 19.00, Ottertail Power Co. 8,395.13, Railroad Mgmt. Co. 194.55, Ripplinger Motors 86.75, Rooster Repair 237.22, Rough Rider Industries 1,245.00, Shaine Towe 119.22, Starion Bond Services 14,193.00, Tecta America Greenberg Roofing 527.08, Ted D. Seibel PC 2,478.95, The Library Store 282.45, TJ Plumbing 799.50, Tractor Supply Co. 175.92, Univar 1,196.25, Unum Life Insurance 199.50, USDA Rural Development 122,909.07, US Postal Service 234.45, Verendrye Electric 199.00, Verizon 384.10, Vern Helm 70.70, Visa 24,336.86, Waste Mgmt. of ND 10,703.48, Western Lighting Technology 256.65, Zep Sales & Service 61.51 and August Payroll $76,581.97.  Upon RCV, MC.

UNFINISHED BUSINESS:

2017 Improvement Property List:  Included in the packet was a letter from David Wrape, property owner of 717 Park Avenue.  Wrape is asking the council if the city would purchase the new materials that are in the home that were intended to be used for remodeling the home prior.  Wrape feels the expense would be too great to come back for these items as he lives out of state. M by Baltrusch, MS by Volk to agree to purchase the materials for $2500.00 in hopes that the JDA can use the materials in the new daycare.  Upon VV, MC.  Wrape said he would like to proceed with the Quit Claim Deed.  The Nancy Kukowski property was discussed and progress has been made.  In the agreement, they have until October 9th to finish their improvements.

DANGEROUS DOGS:  Information was given in the packet from Ted Seibel PC regarding dangerous dogs and how the City might address problems posed by dogs that harass individuals and other animals.  The council also discussed other changes they would like to see changed in the ordinance such as a limit to how many dogs a property can have.  The consensus of the council is to table this topic until the changes have been made.

APPROVE FINAL BUDGET:  M by Volk, MS by Weninger to approve the final budget for January-December 2018 as submitted. Upon RCV, MC.

HAV-IT RECYCLING: The council reviewed Hav-It Recycling’s request that the City increase its monthly payment for recycling services.  M by Eckart, MS by Baltrusch to deny the increase and leave the amount as is.  Upon VV, MC.  The council feels the garbage fund does not have enough revenue for the increase.

NEW BUSINESS: 

ORDINANCE NO. 2017-02 FIRST READING PORTABLE STORAGE CONTAINERS:  The consensus of the council was to table this first reading until all changes have been made.

FREY INSURANCE SIDEWALK:  Kenneth Frey had a letter in the packet regarding the curb stop in the sidewalk in front of his business.  The Lincoln Avenue sidewalk project was completed over 10 years ago.  The consensus of the council is that it is up to the owner to repair the curb stop. 

HARVEY PARK DISTRICT:  The Harvey Park District is requesting the building permit fee of $85.00 for their Concession/Bathroom Facility Project be waived.  M by Weninger, MS by Hoepfer to approve this request.  Upon VV, MC.

BOYUM DEED REGARDING CENTENNIAL PARK:  Information was included in the packet between Ted D. Seibel PC and Peter Boyum as it relates to the deed given by Dr. Lowell Boyum to the City of Harvey dated June 6, 2001.  The deed cannot be recorded because the document was not notarized.  Instruction was given on how to correct this issue.  M by Volk, MS by Baltrusch to proceed with the process to get this resolved.  Upon VV, MC.

APPOINTMENT OF PUBLIC HEALTH OFFICER: M by Hoepfer, MS by Volk to appoint Dr. Charles Nyhus to the position of Public Health Officer.  Upon VV, MC. 

POLICE DEPARTMENT—Legal Authority NDCC 44-04-19.2.

M by Weninger, MS by Volk to go into executive session, Upon RCV, MC.

Executive session started at 7:50 p.m. and was recorded.  In attendance were Mayor Adams, Knudtson, Weninger, Volk, Hoepfer, Eckart, Baltrusch, Nordby, Erickson, and Dockter.

Executive session closed by Mayor Adams at 8:10 p.m.

Mayor Adams opened the meeting to the public.

M by Baltrusch, MS by Hoepfer to extend the probation period for Chief Shaine Towe to January 25th, 2018.  Upon VV, MC.

COMMITTEE REPORTS:

JDA MINUTES: Included in the packet.

PERSONNEL COMMITTEE MINUTES:  Included in the packet.

Myron Volk has requested a leave of absence from August 28, 2017 to November 27, 2017.  The consensus of the council was to accept the Personnel Committee’s recommendation to approve his request with the condition he uses all his vacation time.  If he would like to continue with the city’s health insurance plan he would have to pay all costs associated with it.

POLICE COMMITTEE MINUTES:  Included in the packet.

___________________                                                      _____________________________

Ann Adams, Mayor                                                          Karen Nordby, Auditor

 

 

REGULAR HARVEY CITY COUNCIL MEETING

Wednesday, August 9th, 2017 5:30pm

Harvey City Hall

Note:  All motions unanimously passed unless otherwise stated.

Key:  M-Motion, MS-Motion Second, VV-Voice Vote, RCV- Roll Call Vote, MC-Motion Carried

The Harvey City Council met in Council Chambers on Wednesday, August 9th, 2017 at 5:30pm.  Present were Mayor Ann Adams, Milo Baltrusch, Rick Eckart, Bob Weninger, Linda Knudtson, Donnie Hoepfer and Ronald Volk.

Also present were Auditor Karen Nordby, Public Works Director Kenny Erickson, Karissa Dockter, Ted Seibel, P.C. and Chief Shaine Towe. 

VISITORS: Josh Feil, Luke Arnold, Brandon Oye, Bill Berg, Justin Moline, Frances Grossman, Jeff Kukowski, and Arnie Selzler.

Mayor Adams called the Public Hearing to order.

Mayor Adams led the Pledge of Allegiance.

PUBLIC HEARING FOR NOTICE OF DANGEROUS BUILDINGS—:

Jeff Kukowski was there on behalf of the Nancy Kukowski property located at 512 Burke Avenue.  He agreed the house should be torn down but asked the council for some more time to get his property out from inside.  M by Volk, MS by Knudtson to give him 60 days from today to remove his property and if the property cannot be repaired so that it will no longer exist in violation of the ordinances it shall be demolished by the City through its officers and employees if Kukowski fails to comply with this Order or fails to appeal to the District Court within 60 days. Upon VV, MC.

M by Volk, MS by Weninger to continue with the process for 572 E 5th Street.  The property cannot be repaired so that it will no longer exist in violation of the ordinances and shall be demolished by the City through its officers and employees if Helland fails to comply with this Order or fails to appeal to the District Court within 30 days. Upon VV, MC.

M by Weninger, MS by Hoepfer to continue with the process for 508 Burke Ave.  The property cannot be repaired so that it will no longer exist in violation of the ordinances and shall be demolished by the City through its officers and employees if Hanson fails to comply with this Order or fails to appeal to the District Court within 30 days. Upon VV, MC.

M by Weninger, MS by Hoepfer to adjourn the public hearing.  Upon VV, MC.

Mayor Adams closed the public hearing and opened the Regular City Council Meeting.

MOORE ENGINEERING:  Brandon with Moore Engineering updated the council on the status of the current projects.  He addressed the ground storage tank pump that wasn’t pumping lower than 15 feet that was brought up last meeting.  They increased the VFD percentage that it was running at and now that it is balanced, both are running at 85%.  M by Volk, MS by Eckart to approve invoice #16103 for engineering services for the ground storage project in the amount of $5,179.71.  Upon VV, MC.  Brandon informed the council that the water meter replacement project will be underway and that they will separate the project in four sections, starting with the area north of Brewster Street and south of the railroad tracks.  M by Knudtson, MS by Weninger to pay $2500.00 for the loan closing of the meter project to Ohnstad Twichell.  Upon VV, MC.  There was a pre-construction meeting held today to discuss the upcoming street project that will begin later this month.  They will hold weekly construction meetings every Tuesday morning as the work begins.  No major asphalt work will begin this year.  M by Volk, MS by Eckart to accept the commitment from the Bank of ND for funds from the infrastructure revolving loan program.  Upon VV, MC.  The resolution authorizes issuance of a Definitive Improvement Warrant against Street Improvement District No. 2016-1 in the amount of $7,500,000.00.  The interest rate is fixed at 2.00%, and payments start May 1, 2019 with a final maturity of May 1, 2033.  M by Hoepfer, MS by Baltrusch to accept this resolution.  Upon RCV, MC.  Moore Engineering submitted invoice #16278 in the amount of $16,778.45.  M by Baltrusch, MS by Hoepfer to approve the payment.  Upon RCV, MC.  M by Knudtson, MS by Volk to pay Invoice # 15730 to Moore Engineering for the amount of $424,421.05.  Upon RCV, MC. The contract amendment for construction engineering services was discussed.  M by Volk, MS by Hoepfer to approve the $803,635.00 contract amendment for Moore Engineering.  Upon RCV, MC. Third Street Design – Temporary Gravel Road was reviewed as Public Works Director Erickson would like Moore Engineering to provide some elevation work so he could build the temporary gravel road off of the manhole.  M by Baltrusch, MS by Weninger to approve the Engineering proposal.  Upon RCV, MC.  Millenium Addition-gravel alley was discussed and the consensus of the council was not to go ahead with this project at this time.      

PROPANE BIDS:  Mayor Adams opened the propane bids from Harvey Oil Company 21,000 gal @ $1.18 no taxes, Ferrellgas 21,000 gal @ $1.09 no taxes, and Kotaco 21,000 gal @ $1.04 no taxes.  M by Baltrusch, MS by Volk to accept the bid from Kotaco.  Hoepfer Abstained from voting.  Upon RCV, MC.

POLICE REPORT: Chief Towe’s police report was in the packet for the council to review.  Shaine informed the council that police officer Jon Gallagher has resigned.  This position has been advertised and they have received some applications to be reviewed.  Hoepfer approached Towe on why there was a discussion held with the county regarding the Harvey Police Department. Towe explained that he was just gathering information to see if it was even a possibility before bringing it up to the council.  Mayor Adams also voiced her concerns.  The council informed Chief Towe that it will not be a possibility and that they are against this idea.

PUBLIC WORKS REPORT: Public Works Director Erickson’s report was in the packet for the council to review.  Tilt steering has been installed on the new garbage truck.  MaGuire Iron was scheduled to do warranty work on the water tower paint the weekend of July 29th but during the transport they ran into issues and had to postpone.  The golf course road has been reclaimed with gravel and the Base One mixed in with it.  The next step is to put the 2 chip seals on the road.  Erickson asked the council if he could purchase a mechanical thumb for the backhoe bucket.  M by Volk, MS by Baltrusch to approve this purchase.  Upon VV, MC. The emergency sirens were discussed because some residents have asked to be able to hear the 6pm whistle again.  This daily routine would also ensure that all sirens continue to work properly.  M by Volk, MS by Knudtson to approve the purchase of a program clock for each siren.  Upon VV, MC.

AUDITOR REPORT: Nordby’s report and the financials were in the packet for the council to review. Nordby has been busy working on the budget and has the preliminary budget ready for approval. She also has held a personnel and finance committee meeting.  Karen, Cherie, Mayor Adams and the JDA continue to work on childcare.  The JDA terminated their offer on the house at 518 Harvey Avenue because the purchase was not supported by a number of neighbors in the surrounding area.  Our office has sent letters out informing our residents that we have a meter project approaching. Total Backflow Resources will be sending out postcards for residents to schedule their installs. 

MINUTES: M by Baltrusch, MS by Eckart to approve the minutes of the Regular Meeting on July 12th and Special Meeting on June 28th.  Upon VV, MC.

CASH REPORT: M by Hoepfer, MS by Knudtson to approve the Auditor’s Cash Report as submitted with July Revenue of $250,103.88.  Upon RCV, MC.

VOUCHERS:  M by Volk, MS by Eckart to approve the vouchers with expenses of:  Ameripride 112.68, BND 170,744.19, Black Mountain Software 1050.00, Bruce Hirchert 438.60, CenDak Farmers Union 38.80, Uniform Center 12.99, Little Mart 114.16, Chief/Law Enforcement Supply 25.00, City of Harvey 31.55, Diamond Vogel 691.10, Electronic Communications 300.00, Emery-Pratt Co. 103.63, Farmers Union Oil 23.81, Friedt’s Yard Service 500.00, Gerrells & Company Inc. 77.00, Hach Company 438.16, Harvey Ben Franklin 76.11, Harvey Motor Service 37.48, Harvey Oil Co. 1912.64, Harvey Sand & Gravel 117.95, Hav It Recycling 1000.00, Hav It Services 269.50, Hawkins 3041.70, Herald Press 466.20, Hinrichs Super Valu 17.97, Information Tech Dept. 62.80, Jamey Weinmann 9.48, Jon Johnson 151.20, Karen Nordby 18.19, KHND Radio 200.00, Kiwanis Club 320.00, Kotaco 214.09, Lemer’s True Value 345.29, Little Mart 58.14, Mid Dakota Lumber 26.40, Midee Auto 317.39, Midwest Graphics & Signs 444.00, Napa Auto 55.59, NDTC 1422.43, ND Dept of Health/Microbiology 32.00, ND Dept of Health 354.50, ND State Library 1303.28, One Call Concepts Inc. 11.00, Online Dakota Information 234.65, Ottertail Power Co. 9147.65, Penworthy 59.03, Rick Swenson 726.00, Ripplinger Motors 243.66, Rough Rider Industries 1142.00, State Fire & Tornado 7492.17, Susag Sand & Gravel 62,975.89, Tecta America Greenberg Roofing 3323.00, Ted D. Seibel PC 2103.18, Tractor Supply Co 345.52, Trista Zerr 85.19, Unum Life Ins. Comp. 199.50, US Postal Service 234.78, Verendrye Electric Coop 179.00, Verizon 384.10, Visa 601.53, Waste Mgmt of ND 8652.94, Water Environment Foundation 155.00, Welcome Wagon 20.00, Wells County Treasurer 161.24, Western Lighting Technology 1579.32, Westlie Motor Company 1157.50, Woody’s Service & Repair 559.30, Zep Sales & Service 625.94 and July Payroll $89,341.89.  Upon RCV, MC.

UNFINISHED BUSINESS:

2017 Improvement Property List:  Included in the packet was a letter from David Wrape, property owner of 717 Park Avenue.  Wrape is asking the council for 60 days before any type of demolition.  He would like the city to provide him with a cost analysis to demolish the building, and time to remove the remodeling materials inside the home.  After reviewing this bid, he will then decide if he should demolish the building himself or have the city do it.  M by Volk, MS by Hoepfer to approve his 60 day request as long as he deeds the property over to the city right away.  Upon VV, MC.

NEW BUSINESS:

ABATEMENT:  M by Baltrusch, MS by Eckart to approve the application for the abatement/refund of taxes for parcel #81274000.  Upon VV, MC.

ACH MODULE-BLACK MOUNTAIN SOFTWARE:  Included in the packet was information on an ACH module which would allow billed amounts to be collected electronically from a customer’s bank account for their water billings each month.  M by Volk, MS by Eckart to purchase the module which would allow electronic payments to those who wish to pay that way.  Upon VV, MC.

ORDINANCE NO. 2017-02 FIRST READING PORTABLE STORAGE CONTAINERS:  The consensus of the council was to table this first reading until all changes have been made.

ANNUAL CONFERENCE:  The council is encouraged to attend NDLC Fall conference in Fargo on Sept 28-30.  Please contact the office if you would like to attend.

SPECIAL EVENT PERMITS:  JW’s Bar and Grill has requested a special event permit to have a car show on their property on September 3rd  from 1:00pm-6:00pm.  Alcohol will be dispensed inside but they would like to allow it to be carried in the parking lot. M by Volk, MS by Baltrusch to approve the request at no charge due to it not being held on City property.  Upon VV, MC. 

DANGEROUS DOGS:  Information was given in the packet from Ted Seibel PC regarding dangerous dogs and how the City might address problems posed by dogs that harass individuals and other animals.  The consensus of the council was to table this topic until they could research the information a little further.

APPOINT COMMITTEE MEMBER: M by Weninger, MS by Hoepfer to appoint Melissa Anderson to the Harvey JDA Committee.  Upon VV, MC. 

CHILDCARE:  M by Weninger, MS by Volk to sell Lot 7, Block 9 of the Lonetree Estates to the Harvey JDA for $1.00 to house a childcare facility.  Upon VV, MC.

PERSONNEL:  Nordby requested a $.50 per hour increase for Karissa Dockter on her 1 year anniversary.  M by Hoepfer, MS by Volk to approve this request.  Upon VV, MC. Nordby would like to change Cherie Heisler’s title to Deputy Auditor.  M by Volk, MS by Knudtson to approve this request.  Upon VV, MC.

PERSONNEL COMMITTEE: M by Volk, MS by Knudtson to accept the committee’s recommendation of a salary increase of 3%.  Monthly Salary-Kenny Erickson $5270.36, Karen Nordby $4517.92, Shaine Towe 4240.48, Tom Burr $3216.19, Henry Head $3479.19; Hourly - Cherie Heisler $17.59, Steve Lien $18.06, Hannah Nyberg $16.71, Karissa Dockter 16.43, Keith Olson $24.48, Jamey Weinmann $22.33, John Donarski $20.95, and Myron Volk $16.07. Upon RCV, MC

FINANCE COMMITTEE:  Recommends the council accept the budget proposed by the Auditor.  M by Weninger, MS by Baltrusch to approve the preliminary budget for January-December 2018 as submitted.  Upon RCV, MC.  The preliminary budget is on file at the Auditor’s office.

EXCLUSION FROM ANNEXATION:  The City having received a petition from a number of landowners in West Side Acres and said petition contains the required signatures of 75% of the owners and 75% of the assessed value of the property in the territory, it is hereby moved by Weninger and seconded by Knudtson the landowners proceed with publication and service of notice as required by statute.  Upon VV, MC. 

COMMITTEE REPORTS:

JDA MINUTES: Included in the packet.

PERSONNEL COMMITTEE MINUTES:  Included in the packet.

FINANCE COMMITTEE MINUTES:  Included in the packet.

___________________                                                      _____________________________

Ann Adams, Mayor                                                          Karen Nordby, Auditor

 

 

 

REGULAR HARVEY CITY COUNCIL MEETING

Wednesday, July 12th, 2017 5:30pm

Harvey City Hall

 

Note:  All motions unanimously passed unless otherwise stated.

Key:  M-Motion, MS-Motion Second, VV-Voice Vote, RCV- Roll Call Vote, MC-Motion Carried

The Harvey City Council met in Council Chambers on Wednesday, July 12th, 2017 at 5:30pm.  Present were Mayor Ann Adams, Milo Baltrusch, Rick Eckart, Bob Weninger, Linda Knudtson, Donnie Hoepfer and Ronald Volk.

Also present were Auditor Karen Nordby, Public Works Director Kenny Erickson, Karissa Dockter, and Chief Shaine Towe. 

VISITORS: Josh Feil, Luke Arnold, Robert & Shirley Leintz, Larry & Myrna Fike, Delores Langseth, Marvin Dales, Delores Stolz, Daryl Flagen, Bridget Felchle, Brandon Storbeck, Dean Klier, Adam & Sara Hinrichs, Dale Muscha, Amy Felchle, Francis & Mary Grossman, Susan Shearer, Kathy Walsh and Marci Eckart.

Mayor Adams called the Public Hearing to order.

Mayor Adams led the Pledge of Allegiance.

PUBLIC HEARING FOR HARVEY JDA CONDITIONAL USE PERMIT

The Harvey JDA has requested a Conditional Use Permit to allow a group 30 childcare in Lot 4, Block 4 of the Hornbacher’s 2nd Addition.  Mayor Adams explained the urgent need for childcare in our community.  M by Volk, MS by Eckart to approve the conditional use permit for childcare located at Lot 4, Block 4 of the Hornbacher’s 2nd Addition.  Visitors then voiced their concerns and/or support for the project.  Upon RCV, Baltrusch, Eckart, Weninger, Knudtson, and Volk with an aye vote and Hoepfer with a nay vote.  MC. 

M by Volk, MS by Eckart to adjourn the public hearing.  Upon VV, MC.

Mayor Adams closed the Conditional Use Permit Hearing.

PUBLIC HEARING FOR NOTICE OF DANGEROUS BUILDINGS—717 PARK AVENUE—D. WRAPE:

Mayor Ann Adams called the noncompliance hearing for the property located at 717 Park Avenue to order.

M by Volk, MS by Weninger to continue with the process for 717 Park Avenue.  The property cannot be repaired so that it will no longer exist in violation of the ordinances and shall be demolished by the City through its officers and employees if Wrape fails to comply with this Order or fails to appeal to the District Court within 30 days. Upon VV, MC.

M by Volk, MS by Weninger to adjourn the public hearing.  Upon VV, MC.

Mayor Adams closed the public hearing and opened the Regular City Council Meeting.

MOORE ENGINEERING:  Josh Feil with Moore Engineering updated the council on the status of the current projects.  M by Baltrusch, MS by Volk to pay Invoice #6030-COE-1 to Hi-Line Electric, Inc for the telemetry upgrade in the amount of $24,936.54.   Upon RCV, MC.  The grass is growing at the ground storage reservoir so Josh advised paying the final $2000.00 to Swanberg Construction.  Public Works Director Erickson questioned Moore Engineering regarding the pumps in the ground storage tank.  They won’t pump lower than 15 feet.  Josh and Luke will look into the problem with the pump suppliers and the Engineer.  M by Hoepfer, MS by Knudtson to approve the resolution authorizing an undertaking to the municipal water utility and authorizing the issuance of a $110,000.00 Revenue Bond to finance the undertaking.  Upon RCV, MC.  The estimated start date for the water meter replacement project is August 10th.  Letters will be sent out this week informing the city residents.  Feil discussed the Street Improvement District No. 2016-1 recommendation of award.  M by Volk, MS by Weninger to accept the bid and award contract to Bituminous Paving Inc. for Base Bid of $4,832,405.00, Alternate 2-Storm Sewer North Street of $89,828.00, Alternate 3-Storm Sewer Advent Street of $64,994.00, Alternate 4-Grant Avenue Paving of $50,429.80, Alternate 5-Kennedy Avenue Paving & Storm Sewer of $406, 178.50, and Alternate 6-Meadow Lane Paving of $93,166.50. The Contract Price of the Awarded Contract is $5,537,001.80 subject to unit prices. Upon RCV, MC.  The project with construction, engineering, contingencies and other costs is estimated at $7,490,000.00.  Invoice # B096760 was presented from Braun Intertec in the amount of $9570.75.  M by Volk, MS by Knudtson to approve payment for geotechnical evaluation.  Upon RCV, MC.

POLICE REPORT: Chief Towe’s police report was in the packet for the council to review.  The council would like the police department to patrol the well-traveled streets more often and enforce the speed limits as speeding has been an issue.  They also would like to see them take more time and check out the businesses after hours to make sure doors are locked and things are safe.

PUBLIC WORKS REPORT: Public Works Director Erickson’s report was in the packet for the council to review.  Erickson explained that on Monday, July 10th, the county road crew and the city put down gravel on the golf course road for when the reclaimer comes to grind up the gravel and old asphalt.  The garbage truck will have the tilt steering put in on July 12th.  The international 460 tractor has been looked at and will need a repair of roughly $500.00 regarding the oil leak and starter.  M by Baltrusch, MS by Eckart to approve the repairs.  Upon VV, MC.   Kenny explained the foxtail issue behind some of our residents’ homes.  M by Hoepfer, MS by Knudtson to approve the purchase of a Rough Cut Mower.  Upon VV, MC.   Erickson also suggested we raise the City grass mowing fees from $150.00 to $200.00 because of the cost of blades and the wear and tear put on our equipment.  M by Knudtson, MS by Eckart to approve the increase.  Upon VV, MC.  Kenny will be marking trees with an orange X that are affected with Dutch elm disease.

AUDITOR REPORT: Nordby’s report and the financials were in the packet for the council to review. Karen, Cherie, Mayor Adams and the JDA continue to work on childcare.  Nordby discussed the new water meter project and how the residents will be getting a letter explaining the procedure of this project. Bank of ND approved us for the requested loan for the Street Improvement Project 2016-1.  Karen commented on how beautiful the City flowers look. Thank you to Hav-It for doing such a good job watering them.  Nordby will be busy working on the budget for the next couple weeks.

MINUTES: M by Baltrusch, MS by Volk to approve the minutes of the Regular Meeting on June 14th.  Upon VV, MC.

CASH REPORT: M by Baltrusch, MS by Hoepfer to approve the Auditor’s Cash Report as submitted with June Revenue of $146,823.21.  Upon RCV, MC.

VOUCHERS:  M by Hoepfer, MS by Volk to approve the vouchers with expenses of:  Ameripride 167.76, Amy Lesmeister 100.00, Aqua-Pure Inc. 3793.18, Braun Intertec Corp. 9570.75, BSN Sports 465.00, CP Railway 671.95, Cengage Learning 56.50, Central Valley Health Dist. 65.00, City of Harvey 18.43, Cole Papers Inc. 1645.27, Comfort Inn 81.90, Dakota Fire Extinguishers Inc. 436.50, Deb Kourajian 199.99, Devils Lake Park Board 150.00, Elite Spraying LLC 3587.50, Emery-Pratt Co 89.88, Farmers Union Oil & C-Store 24.72, Ferguson Waterworks 2341.68, Friedt’s Yard Service 500.00, Gaffaney’s of Minot 180.38, Galls Inc. 212.97, Gerrells & Co. Inc. 304.40, Harvey Area Chamber of Commerce 4000.00, Harvey Ben Franklin 336.28, Harvey City Band 500.00, Harvey Motor Service 6.95, Harvey Oil Co. 2007.36, Harvey Park District 5000.00, Hav-It Recycling 1000.00, Hav-It Services 741.00, Hawkins Inc. 4568.15, HighPlains Equip. 314.51, Hinrich’s Super Valu 22.76, Herald Press 688.44, Information Technology Dept 62.80, Jamey Weinmann 27.66, Keith Olson 6.85, Kenny Erickson 128.20, Kotaco 369.83, Lemer’s True Value 230.01, Little Mart 71.89, Mid America Books 253.30, Mid-American Research Chemical 537.56, Mid Dakota Lumber 28.52, Napa Auto Parts 130.31, ND Dept. of Health 223.30, ND Dept of Health/Microbiology 32.00, ND Insurance 300.00, ND State Library 34.95, NDTC 2033.06, One Call Concepts Inc. 13.00, Ottertail Power Co. 8119.05, Penworthy 28.80, Redwood Toxicology Lab 10.00, Ripplinger Motors 81.25, Rooster Repair 50.97, State Fire & Tornado 80.41, Ted Seibel PC 888.94, The Library Store 280.83, Third Watch Communications 138.00, Tractor Supply Co. 325.09, Trista Zerr 212.98, Uniform Center 28.98, US Postal Service 284.19, Verendrye Electric Coop 168.00, Verizon 380.92, Visa 1215.52, Waste Mgmt of ND 2336.10, 1st Mechanical Construction LLC 28.98, and June Payroll $87,268.77.  Upon RCV, MC.

UNFINISHED BUSINESS:

West Side De-annexation Request:  The council discussed the recommendation from the Planning & Zoning committee for de-annexation from the property owners of the West Side Annexation.  Justin & Deann Stanley, Robert and Kathy Flach, Rod & Corene Buxa, Stanley Buxa, Michael Thompson and Arvadell Leard have requested to have their property returned to Hillsdale Township.  They feel they have not received all the benefits that were promised to them.  M by Eckart, MS by Knudtson to accept the Planning & Zoning Committee’s recommendation to de-annex the properties listed above and to start the legal process with all expenses paid by the property owners.  Upon VV, MC.

2017 Improvement Property List:  Included in the packet were 3 new noncompliance properties that were presented to the council. The addresses are 572 East 5th Street, 508 Burke Avenue, and 512 Burke Avenue.  Hearings will be set up for the August Council Meeting.  Ted Seibel has sent a Notice of Lien for $8672.50 for the property located at 500 Pleasant Street.

NEW BUSINESS:

SPECIAL EVENT PERMITS:  :  Lemer’s True Value has requested a Special Event Permit for the closure of  Lincoln Ave south of 10Th Street in front of Lemer’s True Value and Rental Store on August 5th from 11:00 AM to 3:00 PM.  They have requested to place a Tent on Lincoln Ave for Customer Appreciation and Anniversary Sale.  M by Volk, MS by Eckart to approve the request.  Upon VV, MC. 

Krafty’s Bar & Grill has requested a special event permit to have the road closed on Lincoln Avenue between 7th and 8th Street for a car show/pig roast/street dance on August 19th from 12:00 noon – 2:00 a.m. They would like to extend their hours from 1:00 a.m. to 2:00 a.m. and are requesting to have off premise beer sales on Lincoln Avenue between 7th and 8th Street while the road is closed for this event.  M by Hoepfer, MS by Weninger to approve the request.  Upon VV, MC. 

SALES TAX EXTENSION RESOLUTION:  M by Volk, MS by Knudtson to approve the sales tax extension resolution that has been used for the past several extensions.  Upon, VV, MC.

ORDINANCE NO. 2017-02 FIRST READING PORTABLE STORAGE CONTAINERS:  The draft for the proposed portable storage container Ordinance No. 2017-02 was in the packet for review.  Suggestions were given and the consensus of the council was to table this first reading until all changes have been made.

BOND RESOLUTION FOR CITY AUDITOR:  M by Volk, MS by Eckart to approve the bond resolution for Karen Nordby, Auditor, in the amount of $1,718,000.00.  Upon RCV, MC.

COMMITTEE MEMBER RESIGNATIONS:  The consensus of the council was to accept the resignation of Kevin Tuenge from the JDA Committee, and Steve Eckart from the Planning & Zoning Committee and the Board of Adjustments Committee.

APPOINT COMMITTEE MEMBER: M by Volk, MS by Hoepfer to appoint Arnie Selzler to the Planning and Zoning Committee and the Board of Adjustments Committee.  Upon VV, MC. 

CHILDCARE FACILITY PURCHASE:  M by Volk, MS by Weninger to approve the JDA’s purchase of Lot 4, Block 4 of the Hornbacher’s 2nd Addition using $50,000 from JDA fund 2130 and the remainder will be paid out of JDA fund 4050.  Upon RCV, MC.

COMMITTEE REPORTS:

JDA MINUTES: Included in the packet.

PLANNING & ZONING MINUTES:  Included in the packet.

 

___________________                                                      _____________________________

Ann Adams, Mayor                                                          Karen Nordby, Auditor

 

 

REGULAR HARVEY CITY COUNCIL MEETING

Wednesday, June 14th, 2017 5:30pm

Harvey City Hall

 

Note:  All motions unanimously passed unless otherwise stated.

Key:  M-Motion, MS-Motion Second, VV-Voice Vote, RCV- Roll Call Vote, MC-Motion Carried

The Harvey City Council met in Council Chambers on Wednesday, June 14th, 2017 at 5:30pm.  Present were Mayor Ann Adams, Milo Baltrusch, Rick Eckart, Bob Weninger, Linda Knudtson, Donnie Hoepfer and Ronald Volk.

Also present were Auditor Karen Nordby, Public Works Director Kenny Erickson, and Karissa Dockter.  Officer Jon Gallagher entered the meeting before the Police Report.   

VISITORS: Josh Feil, Brice Wakefield, Marci Eckart, Bob Flach, Justin Stanley and Mick Thompson.

Mayor Adams called the Public Hearing to order.

Mayor Adams led the Pledge of Allegiance.

HEARING FOR NOTICE OF DANGEROUS BUILDINGS—717 PARK AVENUE—D. WRAPE:

M by Volk, MS by Knudtson to continue with the process for the property at 717 Park Avenue.  The property cannot be repaired so that it will no longer exist in violation of the ordinances and shall be demolished by the City through its officers and employees if Wrape fails to comply with this Order or fails to appeal to the District Court within 30 days. Upon VV, MC.

M by Baltrusch, MS by Eckart to adjourn the Public Hearing.  Upon VV, MC.

Mayor Adams closed the public hearing and opened the Regular City Council Meeting.

DEANNEXATION REQUEST:  Bob Flach approached the council on behalf of himself and other landowners who were previously annexed into the City of Harvey. They are now requesting deannexation so they can go back to Hillsdale Township.  The council understood and advised them that the first step would be to take it to the Planning and Zoning Committee.  The city council also informed them that any fees involved would be their responsibility.

MOORE ENGINEERING:  Josh with Moore Engineering updated the council on the status of the current projects.  Moore inspected the warranty work that needs to be completed in the Ballpark Addition.  They have recommended that we contact our attorney to help us solve the issues.  M by Volk, MS by Hoepfer to proceed with Seibel’s help.  Upon VV, MC.   M by Baltrusch, MS by Volk to pay Swanberg Construction $71,692.00 for pay application #8 less $2000.00 until seed establishment. Upon RCV, MC.   M by Baltrusch, MS by Eckart to approve the final balancing change order No. 2.  Upon VV, MC. The water meter replacement project should be starting in August.  Moore completed the final inspection on the North Street & Jackson Avenue project.  The contractor has completed the final punch list.  Braun Intertec performed more core samples for the proposed street project.  M by Volk, MS by Weninger to pay $12,450.00 for work performed.  Upon VV, MC. The consensus of the council is that they are not interested in the ground penetration test.  The bid opening for the proposed street project will be June 28th at 3pm.  M by Weninger, MS by Volk to pay Moore Engineering Invoice #15730 in the amount of $424,421.05 for the design, study and report phase for the proposed street project.  Upon RCV, MC.

POLICE REPORT: Chief Towe’s police report was in the packet for the council to review.  The department cell phones were recently updated and the Employee Assistance Program was reviewed.

PUBLIC WORKS REPORT: Public Works Director Erickson’s report was in the packet for the council to review.  Erickson stated that the lot has been leveled off and the hydro-seeding is done at the new water ground storage tank.  They are still waiting on the antennas to be installed so they can control everything from the water plant.  Kenny has not heard back from MaGuire Iron regarding the water tower paint peeling.  He will have Attorney Ted Seibel follow up on it.  The golf course road was discussed.  The Wells County Road Crew and the City of Harvey will begin the work in early July.  Erickson mentioned that Tecta America was here and did a free roof inspection and had some recommendations for repairs.  M by Knudtson, MS by Weninger to approve the repairs in the amount of $3,323.00 to Tecta America.  Upon VV, MC.  Portable storage containers were addressed and a proposed ordinance was in the packet for review.  The consensus of the council was in agreement with the proposed ordinance but it has to go to planning and zoning first.  The new garbage truck has arrived and some modifications need to be completed.  M by Hoepfer, MS by Knudtson to have tilt added to the garbage truck.  Upon VV, MC.

AUDITOR REPORT: Nordby’s report and the financials were in the packet for the council to review. Karen, Cherie, Mayor Adams and the JDA have been busy working on childcare.  The need is great and they are looking for a location for a group 30 childcare.  Nordby has consulted Attorney Ted Seibel about salons serving wine to clients.  Ted advised that it is unlawful and the consensus of the council was to not make any changes. M by Volk, MS by Baltrusch to have Ted Seibel update the ordinance book.  Upon VV, MC. Nordby attended the MFOA training in Bismarck and has started the budget process.

MINUTES: M by Baltrusch, MS by Volk to approve the minutes of the Regular Meeting on May 10th.  Upon VV, MC.

CASH REPORT: M by Volk, MS by Weninger to approve the Auditor’s Cash Report as submitted with May Revenue of $75,679.86.  Upon RCV, MC.

VOUCHERS:  M by Volk, MS by Weninger to approve the vouchers with expenses of:  Ameripride 111.84, BND 1869.23, Braun Intertec Corp. 566.00, Carrington Rec Dept. 150.00, Center Point Large Print 86.56, Cherie Heisler 118.75, City of Harvey 1.88, Cosun Biobased Products 6660.00, Dacotah Paper 265.97, Dakota Fire Extinguishers 504.80, Dale’s Radiator & Repair 604.50, Deb Kourajian 447.00, Eldridge Publishing Co. 27.50, Emery-Pratt Co. 366.57, Farmers Union Oil Co. 2493.75, Federal Signal Corporation 25,136.00, Ferguson Waterworks 535.05, Frey Ins. Agency 2999.00, Friedt’s Yard Service 500.00, Gaffaney’s of Minot 171.90, Galls Inc. 133.57, Harvey Ben Franklin 27.80, Harvey Motor Service 510.00, Harvey Oil Co. 2436.79, Harvey Park District 2000.00, Harvey Sand & Gravel 53.58, Hav-It Recycling 1000.00, Hawkins Inc. 1850.78, Herald Press 424.12, Hinrich’s Super Valu 39.03, HR Collaborative 50.00, Information Technology Dept. 62.80, Karen Nordby 174.79, Keith Olson 11.29, Kotaco 117.04, Lautt’s Feed & Supply 58.14, Lemer’s True Value 196.82, Little Mart 106.06, Mid Dakota Lumber 149.74, Midee Auto 437.10, ND Dept of Health 1120.15, ND Dept of Health/Microbiology 32.00, NDTC 1420.65, One Call Concepts 50.00, Ottertail Power Co. 14,602.09, Penquin Mgmt. Inc. 948.00, Pipe Detectives Inc. 1430.46, Rooster Repair 412.95, Rough Rider Ind. 302.66, Sanitation Products 159,886.00, Schmaltz’s Greenhouse 1654.57, Share Corporation 195.68, Shawn’s Electric 1222.31, Ted D. Seibel PC 1543.20, Smart Apple Media 146.70, The Library Store 242.79, Tractor Supply Co. 95.78, Trista Zerr 251.83, Uniform Center 279.95, Unum Life Ins. Co. 399.00, US Postal Service 235.73, Verendrye Electric Cooperative 188.81, Verizon 381.18, Visa 2246.54, Warehouse Grocery 48.23, Waste Management of ND 4750.16, West Shore Services Inc. 1600.00,  and May Payroll $98,731.82.  Upon RCV, MC.

UNFINISHED BUSINESS:

2017 Improvement Property List:  Kenny, Karen, Arnie and Ted continue to work on this list and address the concerns. ORDINANCE #2017-01 CHANGE CHAPTER 6:  M by Volk, MS by Hoepfer to adopt the second and final reading of the ordinance amendment for lot coverage and sidewalls that was presented to the council.  Upon RCV, MC.

NEW BUSINESS:

CENTENNIAL PARK STABBUR:  The stabbur located in Centennial Park was discussed because of the vandalism that has been occurring.  The consensus of the council was to replace the windows and leave the door unlocked.  They will revisit the topic as needed.

SPECIAL EVENT PERMITS:  Faith Lutheran Church has requested a special event permit to have the road closed on Adams Ave. from 8th Street to the end of their property and the City Parking Lot closed on June 4th-June 8th from 5:30pm-8:30pm during vacation bible school.  Mayor Adams, Auditor Nordby and Chief Towe approved the request prior. Norsemen Motorcycle Club has requested a special event permit to have the road closed on Lincoln Avenue between 7th and 8th street for their Bikers Fighting Diabetes Run on June 24th from 6:00 p.m. – 2:00 a.m. M by Baltrusch, MS by Hoepfer to approve the request.  Upon VV, MC.  Krafty’s Bar & Grill is requesting a special event permit to extend their hours from 1:00 a.m. to 2:00 a.m. and to have off premise beer sales on Lincoln Avenue between 7th and 8th street while the road is closed for the Norsemen Motorcycle Club event.  M by Eckart, MS by Hoepfer to approve the request.  Upon VV, MC.  The Harvey Fire Department has requested a special event permit to have the road closed on Alder Avenue between 7th and 8th Street for their annual family picnic.  M by Eckart, MS by Weninger to approve the request.  Upon VV, MC. 

SITE AUTHORIZATIONS:  M by Weninger, MS by Volk to approve Site Authorizations for Wells Aerie #3080 FOE to conduct games at the Harvey Eagles Club and Krafty’s Bar & Grill provided all gaming rules and regulations are followed.  Upon VV, MC.   M by Baltrusch, MS by Volk to approve Site Authorizations for Wells Sheridan Gaming to conduct games at JW’s Bar & Grill, Spectator’s Bar & Grill and the Harvey Senior Center provided all gaming rules and regulations are followed.  Upon VV, MC.

APPOINT COMMITTEE MEMBER: M by Volk, MS by Eckart to appoint Josh Nannenga to the Planning and Zoning Committee.  Upon VV, MC. 

BOARD OF ADJUSTMENTS: Minutes included in the packet. 621 5th Street East is requesting a variance of 6 foot on the North side and a 11 foot variance on the East side of  his property to build a garage.  M by Weninger, MS by Hoepfer to approve the variance.  Upon VV, MC.

COMMITTEE REPORTS:

JDA MINUTES: Included in the packet.

AIRPORT MINUTES:  Included in the packet.

POLICE COMMITTEE MINUTES:  Included in the packet.

___________________                                                      _____________________________

Ann Adams, Mayor                                                          Karen Nordby, Auditor

 

 

 

REGULAR HARVEY CITY COUNCIL MEETING

Wednesday, May 10th, 2017 5:30pm

Harvey City Hall

Note:  All motions unanimously passed unless otherwise stated.

Key:  M-Motion, MS-Motion Second, VV-Voice Vote, RCV- Roll Call Vote, MC-Motion Carried

The Harvey City Council met in Council Chambers on Wednesday, May 10th, 2017 at 5:30pm.  Present were Mayor Ann Adams, Milo Baltrusch, Rick Eckart, Bob Weninger, Linda Knudtson, Donnie Hoepfer and Ronald Volk.

Also present were Auditor Karen Nordby, Public Works Director Kenny Erickson, Karissa Dockter and Chief Shane Towe.   

VISITORS: Brandon Oye, Josh Feil, and Brice Wakefield

Mayor Adams called the Regular Meeting to order.

Mayor Adams led the Pledge of Allegiance.

MOORE ENGINEERINGBrandon with Moore Engineering updated the council on the status of the current projects.  The ground storage reservoir’s substantial completion date was October 12, 2016.  M by Volk, MS by Weninger to accept the completion date for the Ground Storage Reservoir.  Upon VV, MC.  Oye presented Engineering Invoice # 15456 in the amount of $18,144.08.  M by Baltrusch, MS by Volk to approve payment to Moore Engineering.  Upon RCV, MC.  He went on to discuss the water meter replacements.  Mayor Adams signed the notice of award letter and execute contract with DSG for the electronic water meters.  Brandon addressed the council regarding the Street Improvement District No. 2016-1.  Moore Engineering has submitted the loan application to BND.  Nordby provided BND with financial information.  Liquidated damages calculations were discussed.  M by Baltrusch, MS by Eckart to approve Oye’s recommendation.  Upon VV, MC.  M by Volk, MS by Weninger to authorize the Auditor to advertise for bids.  Upon VV, MC.  M by Weninger, MS by Volk to approve the Engineering Agreement for study, design, bidding, assessments and funding phases for the street project.  Upon RCV, MC.

POLICE REPORT: Chief Towe’s police report was in the packet for the council to review.  The new police chief Shane Towe was introduced.  Towe reported to the council that the 2017 Tahoe has arrived.  Proper ATV rules were discussed.  All Class II & III off-highway vehicles can be on city streets only if they are equipped with the following equipment, all of which must be in working order:  one headlamp, one horn, one tail lamp, speedometer, one brake light, one mirror.  Class I off-highway vehicles cannot be operated with in the city limits of Harvey.  An individual may not operate an off-highway vehicle in the following ways, which are declared to be unsafe and a public nuisance:  At an unreasonable rate of speed in relation to surrounding circumstances and in a careless, reckless, or negligent manner that endangers the rider or property of another, or causes injury or damage to other persons or their property.

PUBLIC WORKS REPORT: Public Works Director Erickson’s report was in the packet for the council to review.  Erickson stated that the new emergency sirens have been installed.  He asked the council if we should keep the old emergency siren on 7th St. because it is on a timer.  M by Knudtson, MS by Eckart to keep the old emergency siren for the 6:00 pm whistle.  Upon VV, MC.  Erickson asked for the approval to have Moore Engineering survey 3rd St. and Millenium Addition for elevation.  M by Baltrusch, MS by Volk to approve the request.  Upon VV, MC. Erickson also mentioned that the 460 IH Tractor has been leaking fluid and the council asked him to have someone look into the issue.  Kenny has noticed paint chipping on the recently painted water tower.  He has been in contact with MaGuire Iron to inspect.

AUDITOR REPORT: Nordby’s report and the financials were in the packet for the council to review.  Karen reported to the council that she has been busy working with the mayor regarding childcare.

MINUTES: M by Baltrusch, MS by Volk to approve the minutes of the Regular Meeting on April 12th, and Special Meetings April 6th & 19th.  Upon VV, MC.

CASH REPORT: M by Knudtson, MS by Weninger to approve the Auditor’s Cash Report as submitted with April Revenue of $85,142.96.  Upon RCV, MC.

VOUCHERS:  M by Hoepfer, MS by Eckart to approve the vouchers with expenses of:  Ameripride 111.65, Chief Frank Senn 30.00, City of Harvey 5000.00, Cole Papers Inc. 126.98, Curt Benson 340.00, Double E Designs 89.00, Efraimson Electric 6331.44, Emery-Pratt Co 274.54, Ferguson Waterworks 52.19, First International Bank 5147.41, Frey Ins. Agency 12.00, Gaffaney’s of Minot 87.98, Galls Inc. 209.94, Harvey Ben Franklin 481.55, Harvey City Band 450.00, Harvey Motor Service 269.06, Harvey Oil Co. 3844.70, Harvey Sand & Gravel 2070.00, Harvey Steam Locomotive 500.00, Hav It Recycling 1000.00, Hav It Services 272.00, Hawkins Inc. 1516.31, Herald Press 840.03, Hinrichs Super Valu 94.51, Information Tech Dept 62.80, JP Cooke Co 72.26, John Deere Financial 564.00, Keith Olson 11.29, KHND Radio 200.00, Kotaco 1859.27, Lemer’s True Value 203.31, Little Mart 339.46, Mid Dakota Lumber 154.91, Midee Auto 105.00, Miller Clothing 20.63, Minot Daily News 100.00, Napa Auto 4.69, ModTech IT Services 133.00, North Country Trail Assoc. 50.00, ND Clerk’s Association 100.00, ND Dept of Transportation 5.00, NDTC 1393.62, Northern Appraisal 1000.00, One Call Concepts 18.00, Ottertail Power Co. 389.77, Penworthy 284.19, Post Board 90.00, Praxair Distribution Inc. 99.90, Quad County Babe Ruth 600.00, Redwood Toxicology Lab 114.91, Sewer Equip Co of America 193.16, Shawn’s Electric 327.25, Ted Seibel PC 3369.50, The Library Store 297.21, Third Watch Communications 1929.86, Tractor Supply Co. 8.78, Uniform Center 133.97, Unum Life Ins. 199.50, US Postal Service 458.86, Verendrye Electric 237.00, Verizon 380.92, Visa 864.19, Warehouse Grocery 19.09, Waste Management of ND 21393.56, Wendelin Fettig 18.44, Woody’s Service & Repair 519.82,  and April Payroll $78,823.31.  Upon RCV, MC.

UNFINISHED BUSINESS:

2017 Improvement Property List:  Kenny, Karen, Arnie and Ted continue to work on this list and address the concerns.

NEW BUSINESS:

ARBOR DAY PROCLAMATION:  M by Volk, MS by Eckart to approve the Arbor Day Proclamation for May 16th.  Upon VV, MC.

SPECIAL EVENT PERMIT:  Relay for Life has requested a Special Event Permit for the closure of  8th Street from Alder Ave to the alley before Adams Ave on June 16th, 2017 from 4:00 PM to 1:00 AM.  They have requested to have a DJ on Lincoln Ave.  M by Weninger, MS by Volk to approve the request.  Upon VV, MC.  They also requested the City of Harvey support the American Cancer Society Relay for Life project of Painting the Town Purple to promote cancer awareness and gives the community the opportunity to fight back against cancer by decorating the town with Purple.  M by Eckart, MS by Volk to approve the Paint the Town Purple Proclamation for June 12- June 16.  Upon VV, MC.

APPOINT COMMITTEE MEMBERS: M by Volk, MS by Baltrusch, to accept the committee’s appointment of Jereme Buchmiller to the Airport Committee.  Upon VV, MC.  The council would like to thank Mark Demory for all his years of service to the airport committee. M by Baltrusch, MS by Knudtson, to accept the committee’s appointment of Daryl Flagen to the Planning & Zoning Committee.  Upon VV, MC.

DESIGNATE OFFICIAL NEWSPAPER:  M by Hoepfer, MS by Eckart to approve the Herald Press as the official newspaper.  Upon VV, MC. 

WORKPLACE SAFETY:  The council reviewed NDCC 62.1-02-05.

OFFICE HOURS:  Baltrusch addressed the council regarding the City Office Hours.  He feels it should be changed to Monday-Friday from 8:00 a.m. – 5:00 p.m.  The consensus of the council was to continue with the current hours and table it until the August Council Meeting. 

ORDINANCE #2017-01 CHANGE CHAPTER 6:  M by Volk, MS by Hoepfer to adopt First reading of the ordinance amendment for lot coverage and sidewalls that was presented to the council.  Upon VV, MC.

COMMITTEE REPORTS:

JDA MINUTES: Included in the packet.

AIRPORT MINUTES:  Included in the packet.

BOARD OF ADJUSTMENTS MINUTES:  Included in the packet.

POLICE COMMITTEE MINUTES:  Included in the packet.

___________________                                                      _____________________________

Ann Adams, Mayor                                                          Karen Nordby, Auditor

  

 

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